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Himera Academy Faculty Handbook


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Table of Contents

Section I
Charter of Himera Academy 
General
Curriculum
Academic Atmosphere
Administration of Campus
Benefits
Section II
Himera Academy Operation Policies 
Administrative Officers
Administrative Organization
Himera Academy Officers
Section III
Himera Academy Policies 
General Provisions
Generalized Courses
Promotion of Academic Employees
Section IV
Himera Academy Leave Policy
Leaves
Absences 
Limits
Termination
Section V
Himera Academy Disciplinary Policy
Disciplinary action
Causes of Exclusion
Duty of Confidentiality
Decisions on Disciplinary Action
Section VI
Himera Academy Professional Responsibilities
Instructional Responsibilities
Policy on Final Exams and Reporting of Grades

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CHARTER OF HIMERA ACADEMY

General
Himera Academy is established as a way of teaching and expression through academic measures. Missions of Himera Academy are to:
    a ) provide degree programs
    b ) develop academic collaborations
    c ) develop strong research collaborations with academics and industry.
    d ) nature creative leaders who can overcome challenges in global society
Core Values of Himera Academy are:
    a ) shared prosperity
    b ) holistic education
    c ) imagination and business development
    d ) global entrepreneurship


Curriculum
Himera Academy’s Curriculum shall consist of selected degree programs of the Himera Education System. The design and delivery of such programs allow degree programs as delivered at the corresponding Himera Academy institution. Being delivered in such fashion, students must take two courses of their program at the appropriate institution. 

Academic Atmosphere
Himera Academy’s students, faculty, and staff shall have appropriate access to academic, residential and general use facilities and equipment under policies of Himera Academy.

The Calendar of Himera Academy shall follow normal policies regarding contact hours. Calendar shall follow bi-monthly scheduling; each month shall only accommodate culturally accepted or legally required Tanoian Holidays. 

Admission to each course offered by Himera Academy shall be processed by Himera Academy’s Campus responsible for the degree, following the published admission criteria of the Campus. The Himera Academy Campus shall coordinate with the Board of Education to enjoy that Himera Academy’s student quotas are not exceeded. All academic records shall be administered by the relevant Himera Campus.

Administration of Campus
All operations of Himera Academy shall be administered through a not-for-profit, LLC, which shall be governed by the Ministry of Education. Oversee the implementation of courses of study, the creation of administrative units and position, the determination of the number and salaries of members of faculty and other employees thereof, the appointment and employment thereof, the maintenance of discipline, and all other matters pertaining to its educational and research policies, activities and operations.

Himera Academy is an equal opportunity employer and does not discriminate on the basis of race, sex, color, national origin, religion, marital status, age, sexual orientation, gender identity, veteran status.

Benefits
The Himera Academy will provide a unique combination of benefits for students and faculty of Himera Academy. Student career advising will be provided by faculty and staff of Himera Academy. Scholarship and financial aid for students will be one of the goals of endowment fundraising for Himera Academy.

Himera Academy Operation Policies 

Administrative Officers
§ 1. Designation. There shall be such administrative officers for the Academy as may be determined by the Ministry of Education.

§ 2. Appointment. Appointments of all Academy administrative officers and professional staff shall be made by the Ministry of Education.

§ 3. Acting Appointments. Interim appointments on an acting basis of Academy administrative officers and professional staff, other than president, shall be made by the Ministry of Education.

§ 4. Service. Persons appointed pursuant to this Title shall serve at the pleasure of the Ministry of Education.

§ 5. Responsibilities. Academy administrative officers shall have such powers, duties and  responsibilities as may be assigned by the Ministry of Education.

Administrative Organization
§ 1. Plan. The Ministry of Education, or designee, shall prepare an organization chart of the academy and an accompanying description of the powers, duties and responsibilities of the administrative officers.

Himera Academy Officers
§ 1. Composition. The faculty of the Academy shall be comprised of the SLT, the members of voting faculty and such nonvoting faculty as may be designated by the Faculty handbook of the Academy

§ 2. Chair. The SLT of the Academy shall be the chair of the faculty. The SLT shall be empowered to call meetings of the Academy faculty or the governance body of that faculty and of its executive committee. The agendum of each meeting of these bodies shall provide, as a priority order of business, an opportunity for the SLT to present his or her report. 

§ 3. Voting Faculty. The voting faculty of the Academy shall be composed of: 
a) The Ministry of Education; and
b) Headmaster and Vice Head and Dean and Vice Deans of the Academy; and 
c) Members of faculty of the Academy having academic rank and term or continuing 
appointments; and
d) Members of the faculty of the Academy having the title of Professor or Associate 
Professor of Engineering and Technology Practice; and
e) Members of the faculty of the Academy having the title of Teaching Professor or 
Teaching Associate Professor; and
f) Administrative officers of the Academy.

§ 4. Responsibility. The faculty of the Academy shall have the obligation to participate significantly in the initiation, development and implementation of the educational program.

§ 5. Bylaws.
a) The faculty may prepare and adopt bylaws which may contain:
(1) Provisions for committees and their responsibilities;
(2) Procedures for the calling and conduct of faculty meetings and elections; and
(3) Provisions for such other matters of 
organization and procedure as may be necessary for the performance of their 
responsibilities.
b) Bylaws shall be consistent with, and subject to, the laws of the Himera Government.
Provisions of the bylaws concerning consultation with the faculty shall be subject to 
the approval of the SLT. All actions under bylaws shall also be subject to 
approval of the Ministry of Education.

Himera Academy Policies

General Provisions
§ 1. Appointments. The Ministry, or SLT, shall develop appointment policies for the faculty of the Academy, and, unless otherwise specified, the Ministry shall appoint members of the faculty in accordance with such policies.

§ 2. Announcements of Position Vacancy. The Ministry or the SLT shall inform, prior to making public announcements of position vacancies. SLT shall be responsible for operating a university-wide career-opportunity webpage and publishing announcements at the webpage. The Ministry shall have the freedom to publish advertisements or announcements elsewhere, whichever the committee deems fit after an announcement has been posted on the academy-wide webpage.

§ 3. Record. The Ministry or the SLT shall provide one set of hard copies and a digital copy of the final candidate’s dossier to the Faculty HR of the University.

§ 4. Relations with Academy I. The Ministry and the SLT, prior to recommending the final candidate for hire to the Academy, shall communicate, consult and receive endorsement, if necessary, with the appropriate persons at Himera Academy.

The Ministry and the SLT, Faculty HR and the appropriate employees shall communicate, converse and consult among one another for processing new appointments. On issuing non-salaried appointments to new hires, the appropriate receptionists shall provide an electronic copy of the appointment to the SLT.

§ 6. Recommendation. The employees are allowed to enable references towards colleagues and upcoming staff. They must be given a month ahead before the next applicant rotation. This will allow a look over as well as a full status report of name, age, and a limited background.


§ 7. General Qualifications. General qualifications for new hires shall follow the guidelines set in the table below, unless otherwise stated. All international faculties must be hired on a full-time status.

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§ 8. Background Check Policy. New employment must pass a background check prior to final approval for appointments for full-time faculty members and academic professionals. The background check includes a criminal court record search and verification of education. The Academy will not employ anyone whose prior criminal conviction would indicate a direct or indirect relationship between the criminal conviction(s) and employment creating a risk to property or safety or tarnishing the Academy’s reputation. The Academy reserves the right to revoke an offer or employment of an individual who falsifies or misrepresents information contained in their application for employment and/or materials including CV/Resume submitted by the individual as part of the application process.


§ 9. Qualifications. Teacher.
a) Excellence as a professional in their respective field. Such excellence will be evidenced by the positions they have held and their performance in these positions. 
b) A commitment to foster the growth of future leaders in the field through research and 
education. 
c) While a Ph.D. is not required, a graduate degree in a field related to their area of 
expertise is highly preferred. 
d) An ability to teach and coach students toward project and career goals and to interact 
effectively with academic researchers is highly desirable. This may range from a past 
academic research and teaching appointment, to part-time instruction at other 
institutions of higher education, to professional engagement with researchers.

§ 1. Qualifications. Professor
a) Excellence as a professional in their respective field. Such excellence will be  evidenced by the positions they have held and their performance in these positions. 
b) A commitment to foster the growth of future leaders in the field through research and 
education. 
c) While a Ph.D. is required, a graduate degree in a field related to their area of expertise is highly preferred. 
d) An ability to teach and coach students toward project and career goals and to interact effectively with academic researchers is highly desirable. This may range from a past academic research and teaching appointment, to part-time instruction at other institutions of higher education, to professional engagement with researchers.

Generalized Courses
Certain courses are allowed by the Ministry of Education. With an umbrella topic which allowed a certain amount of courses and understanding under it. Designated courses are selected under a certain class in which students of the Academy are normally required to take. It does not stop for more courses to join the course although these are which allowed:

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Promotion of Academic Employees
§ 1. Criteria. Recommendations of academic employees, or their appropriate committees, or other appropriate sources may consider, but shall not be limited to consideration of, the following:
a) Mastery of subject matter — as demonstrated by such things as advanced degrees, licenses, honors, awards and reputation in the subject matter field.
b) Effectiveness in teaching — as demonstrated by such things as judgment of colleagues, development of teaching materials or new courses and student reaction, as determined 
from surveys, interviews and classroom observation.
c) Scholarly ability — as demonstrated by such things as success in developing and carrying out significant research work in the subject matter field, contribution to the arts, publications and reputation among colleagues.
d) Effectiveness of University service — as demonstrated by such things as Academy and Academy public service, committee work, administrative work and work with students or community in addition to formal teacher-student relationships.
e) Continuing growth — as demonstrated by such things as reading, research or other activities to keep abreast of current developments in the academic employee’s fields and being able to handle successfully increased responsibility.

§ 2. Length of Service. Completion of a minimum period of service with the Academy may
be a consideration but shall not be a qualification for promotion

Himera Academy Leave Policy

Leaves

§ 1. Approval.
a) The president may grant other leaves of absence for academic employees at full salary, reduced salary, or without salary, for the purpose of professional development, acceptance of assignments of limited duration with other universities and colleges, governmental agencies, foreign nations, private foundations, corporations and/or similar agencies, as a faculty member, expert, consultant or in a similar capacity, or for other appropriate purposes consistent with the needs and interests of the Academy. Leaves of absence at full or reduced salary pursuant to provisions of this section shall be reported to the Board of Managers. The Ministry may require submission of such leave requests for approval when the SLT deems it in the best interest of the Academy.

§ 2. Application. Applications for such leaves of absence shall be made to the SLT. Each such application shall include a statement of the purpose for which the leave is requested, its anticipated duration and its values to the applicant and the Academy.

§ 3. Leave Credits. Statutory leave credits shall not be accrued during a period of leave pursuant to provisions of this section

Absences
§ 1. Unauthorized Absence.
a) Any academic employee absent from work without authorization shall be placed on leave without pay. In the event an academic employee’s unauthorized absence continues for ten consecutive working days and the employee has not provided a written explanation for such absence to the SLT by the second work month following the commencement of such unauthorized absence, the employee’s leave without pay status shall continue for the remainder of the month in effect on the second consecutive month of absence where the Academy has hired a replacement for the employee.
b) If the unauthorized absence without written explanation continues for a total of 20 consecutive workdays the employee shall be deemed to have resigned.
c) If, prior to being deemed to have resigned, an academic employee provides suitable medical evidence which substantiates a claim of temporary disability, the employee may be placed on pause.


Right to Terminate
§ 1. The Academy’s Right to Terminate. The Academy has the right to terminate the service 
of academic employees at any time for a “Cause”. “Cause” includes, but is not limited to:
a) Gross misconduct;
b) Failure to abide by the Academy’s instruction that is consistent with the Agreement for Faculty Appointment between the Academy and the Employee;
c) Dishonesty or misbehavior with respect to his/her relationship with the Academy, its members and staff, and/or students;
d) Obscenity, oral or visual;
e) Failure to abide by standards of conduct and behavior reasonably expected in universities of similar quality and reputation;
f) Material breach of the Academy’s rules, regulations, and requirements or the provisions of the Agreement for Faculty Appointment between the University and the Employee;
g) Material violation of any laws of Tanoa, civil or criminal;
h) Any action involving a breach of the provisions of the SLT and the Employee if the breach has not been cured by the Employee after notice and a two-week opportunity to cure.


Himera Academy Disciplinary Policy

Disciplinary Action
§ 1. When a Himera Academy faculty falls under any of the following subparagraphs, the SLT shall demand a decision of disciplinary action and shall take the disciplinary action according to the result of the disciplinary decision:
a) When he/she engages in an activity contrary to the faculty's duties, in violation of education-related statutes and regulations;
b) When he/she is in violation or negligent of his/her duties;
c) When he/she engages in an activity which damages the reputation of a faculty whether he/she is on or off duty.

§ 2. Disciplinary action shall be divided into removal from office, dismissal, suspension from office, reduction of salary, and reprimand. 

§ 3. Suspension from office shall be for a period of at least one to two months, and a person who is subject to a disposition of suspension from office, may retain his/her status during such a period, but he/she may not perform his/her duties, and his/her remuneration shall be reduced by 2/3. 

§ 4. Reduction of salary means reducing a salary by 1/3 for a period of at least one to two months.

Causes of Exclusion
When a member of the faculty disciplinary committee examines his/her own disciplinary case, or he/she is related by blood with the person subject to a disciplinary action, he/she shall not participate in the trial of the disciplinary action concerned.

Duty of Confidentiality
A person who attends the faculty disciplinary committee shall not disclose any confidential information which has come to his/her knowledge in the course of conducting his/her duties.

Disciplinary Decisions
When a Himera Academy faculty constitutes any of the causes of disciplinary action provided for. The SLT shall first make a thorough investigation, and thereafter shall request the Ministry to make a disciplinary decision.

§ 1. In trying a disciplinary case, the Ministry shall investigate the actual facts of the case and shall hear the statements of the relevant person before the SLT makes a decision: Provided, that this provision shall not apply when he does not comply with summons issued twice or more in writing.

§ 1. A SLT committee shall make a decision on disciplinary action in compliance with disciplinary action standards, standards for mitigation and exemption of disciplinary actions, etc. prescribed by education-related statutes and regulations, in consideration of the types and degrees of the acts that fall under any of the subparagraphs of faculty for whom a decision on disciplinary action is required. 

§ 2. When a SLT committee has decided upon a disciplinary action as a result of deliberation, the committee shall prepare a written disciplinary decision which contains formal adjudication and grounds therefore, and shall forward it to the president to inform him/her of such decision. 
 .
§ 3. The disciplinary decision shall require the attendance of at least 2/3 of all registered members of the committee and the concurring vote of a majority of those present.

§ 4. Upon receipt of the written disciplinary decision , the president shall take disciplinary actions according to the details of the disciplinary decision within 5 days from receipt of such written disciplinary decision. In such cases, the president shall forward a written decision stating the grounds for the disciplinary action to the relevant faculty.

Himera Academy Professional Responsibilities

Minimal instructional responsibilities
Instructors at Himera Academy have teaching responsibilities that involve a broad range of methods. The following list of responsibilities does not define good teaching; it defines only a minimal set of conditions and practices that Himera Academy faculty members and teaching assistants are expected to observe in performing their teaching functions

§ 1. Classroom and Conference Responsibilities. Instructors must meet their classes regularly and promptly, at times and places scheduled. Classes should be canceled only for the most serious reasons, and students should be given advanced notice, if at all possible, of instructors' absences. Instructors should inform students prerequisite courses on the first day of class, and monitor students’ prerequisites until the second week of the semester. Instructors must schedule and maintain regular office hours to meet their students' needs.  Office hours should be announced on syllabus, and posted outside instructors' offices and in department offices. Instructors should be available for appointments with students who are unable to meet with them during regularly scheduled office hours. Instructors are responsible for careful supervision and classroom preparation of teaching assistants assigned to their course.

§ 2. Course Definition and Requirements. Prerequisites that are not stated in the Bulletin and Class Schedule may not be imposed. A written syllabus that clearly defines the content, goals, and requirements of each course must be distributed at the beginning of the course, Information about examination dates and times, the policy on make-up exams, office hours, and the basis for the final grade.

§ 4. Professional Conduct and Interaction with Students. Instructors must report all suspected occurrences of academic dishonesty to the Ministry and/or Dean of Academic Affairs. Instructors should always be aware that in teaching and advising they represent the Academy. They are bound by the local sexual harassment policies. Instructors are also bound by the local policies that prohibit any consensual relationships with students that might compromise the objectivity and integrity of the teacher student relationship. Examples include romantic, sexual, or financial relationships. Instructors should strive to maintain the privacy and confidentiality of students' examination, homework, and final grades. In dealing with students, instructors should be polite, helpful, and fair. They should take into account the wide range of cultural factors and physical challenges that can affect learning, and should attempt to help students overcome any disadvantages.

Policy on Final Exams and Reporting of Grades

The Himera Academy Policy recognizes that the month of exams is an especially busy period 
for students since many semester projects, lab reports, term papers, portfolios, etc. become 
due. In recognition, Ministry established the policy, stated below, that any final 
examination, which could be adequately administered during the final examination time 
period scheduled for the course, must be given during finals months and not add another burden 
to the students' final month of normal classes.


§ 1. Final Examinations.
a) Final examinations must be given during finals months at the scheduled time, which is given on the discord. Classes cannot occur when there are final examinations. Such permission is rarely given and will be granted only for the most pressing academic reasons.
b) If there is no final examination as such, but only a series of quizzes, the last 
examination (or test or quiz) must take place on the assigned day during finals week.
c) The time or date of a final examination may not be changed without permission of the 
SLT. Because it is likely to cause conflicts or too many examinations on one day for some students, such approval is rarely granted.

§ 2. Retaining Records. Final examinations and papers should be retained for one year. 
Where there is a possibility that a grade may be challenged or some other irregularities exist, it is recommended that relevant documents be maintained for at least one year and six months.

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